Information for new postdocs
Planning your research stay at MPIPZ
Starting a new position in a different institution and, sometimes, in a different country requires planning. This section provides useful information to help make your transition as smooth and stress-free as possible.
If you have any general questions or specific inquiries about visa requirements, residence permits, or city registration, please reach out to the International Officer.
Check list of things you should plan and do before and after arriving.
Things to do
Before arrival:
- Finalize the details of your postdoc stay with your supervisor (your research activities, duration, funding, and conditions).
- Visa requirements (if applicable): Check whether you need a visa and start the application process as early as possible.
- Health insurance (Mandatory): Germany requires all residents to have health insurance. Find out about the German healthcare system and the types of health insurance available to you.
- Accommodation: Secure your accommodation well in advance, as housing in Cologne can be competitive.
- Family considerations (if applicable): If you are moving with your family, familiarize yourself with the German childcare system and MPIPZ family support options.
- Budgeting: estimate the cost of living in Germany, particularly in Cologne, so that you can plan your finances accordingly.
- Documents: ensure you have all the necessary documents (see list below).
Upon arrival:
- Meet your contact person & the International Officer: Arrange a meeting to discuss administrative matters and get guidance.
- City registration (Anmeldung): Register with the local Resident’s Registration Office (Bürgeramt) within two weeks of your arrival.
- Visa & residence permit (if applicable): If your visa needs to be extended, apply for its extension and your residence permit at the Immigration Office (Ausländerbehörde). It is advisable to seek support for this from the International Officer.
- Open a German bank account: Many institutions and services require a German bank account, including salary payments and rent payments.
- Settle into your accommodation: Ensure that utilities, internet, and other essentials are set up.
- Driving & Transport (if applicable): Check whether your driving license is valid in Germany or if you need to exchange it. If you are bringing a car, ensure it is registered and insured in accordance with German regulations.
Documents required for entry into Germany
You should bring the following documents with you:
Essential Documents
- Passport or National Identity Card (EU citizens) – Must be valid for the duration of your stay
- Visa (if required) – Also for accompanying family members
- Biometric passport photos - Needed for official registrations
- Birth Certificate (original)
- Marriage Certificate (original, if applicable)
- PhD Certificate - Required for employment verification
- Proof of postdoctoral experience (if applicable)
Insurance & Health Documents
- Certificate of Health Insurance - Must cover your stay in Germany
- Third-Party Liability Insurance - Recommended
- Accident Insurance - If applicable
- Car Insurance - If you are bringing a vehicle (make sure it covers Germany)
- Medical Records & Medications - Bring prescriptions and a letter from your doctor if needed
- Vaccination Certificate - Particularly important for certain visas and medical visits
Additional Documents (if applicable)
- Driving License - Check if you need to exchange it for a German one